REQUESTING USE OF A FACILITY

In September 2008, Building Rentals is excited to provide the convenience of an online reservation request application to the Evergreen community! 

Until the new application gets online, please follow the process below:

A responsible representative of a group or organization desiring to use a school facility must contact the Building Rentals office either via phone or email at least two weeks prior to the desired date.  Remember to review the General Use Guidelines and the appropriate Rental Rates and Fees prior to requesting. 

Facility Use Agreements - General Information

Agreements will not be granted for any use which in the judgment of the District:

1. May be in any way prejudicial to the best interests of the schools or the educational system.
2. Lacks satisfactory sponsorship or adequate adult supervision.
3. Might result in undue damage or wear.
4. Is not consistent with the use for which the space was designed.

In order to make the District facilities available to as many groups as possible, groups shall be limited to one time period per week.  Exceptions shall be certain activities such as YMCA/YWCA, Scouts, etc., which involve children who reside in the District.

Agreements allocating space for community-use programs will be processed generally on a first-come basis after school programs have been established.  Preference will be given to youth groups of the District and other groups whose membership contain the largest percentage of District residents.  Persons or groups without proper Facility Use Agreements will not be admitted to any school facility.

The District reserves the right to adjust or restrict the hours of use by any group or person, in order to accommodate the greatest number of requests. 

The building administrator or designated school District representative shall have the authority to stop any activity at any time if, in his or her judgment, there are violations of any rule or regulation, or if the activity is deemed to be hazardous to personnel, buildings, equipment, etc.

The signed Facility Use Agreement shall constitute acceptance by the applicant of the responsibilities stated and agreement to comply with all rules and regulations regarding the use of District facilities.

There will be no subleasing of District facilities.